danheller.com
Home Page Buy Prints License Stock Photos Tech Tutorials Frequently Asked Questions Mailing List Management Contact Me

Do you use photos in everyday life? Take this photography survey!

Expand Collapse













All Photo Categories
Africa
  Egypt
  Mali
  Morocco
  Sahara Desert
  Tanzania
  Africa Montage
  Togo
  Benin
  Mossi/Gurunsi
  Burkina Faso

Europe   Amsterdam
  Czech Republic
  Croatia
  England
  Norway
  Iceland
  Ireland
  Italy
  France
  Greece
  Hungary
  Portugal
  Spain
  Scotland
  Slovenia
  Slovakia
  Switzerland

LatinAmerica   Argentina
  Patagonia
  Chile
  Cuba
  Costa Rica
  Buenos Aires
  Peru
  Bolivia
  Ecuador
  Galápagos
  Mexico

Miscellaneous
  Videos
  Color Sampler
  B&W Photos
  B&W/Color
  Manholes
  Dad's Photos 

Other Places   Bahamas
  Canada
  Jerusalem

Information   General FAQ
  Photo Tips
  Photo Biz
  My Blog

Special Topics
  Videos
  Great Sunsets
  Redwoods
  Lightning
  Star Trails
  Nite
  The Moon
  Fog
  Reflections
  Flowers
  Doors
  Stairs
  Windows
  Laundry
  B&W Photos

United States
  Alaska
  Arizona
  California
  Hawaii
  Idaho
  Indiana
  Wyoming
  The Midwest
  Montana
  Nevada
  New Mexico
  New Orleans
  New York City
  Oregon
  Orlando
  Utah
  Washington
  Yellowstone

Asia & Pacific   Japan
  Bhutan
  Tibet
  Kathmandu
  Cambodia
  Vietnam
  Loas
  Sydney, Oz
  New Zealand
  Moscow
  Palau

People/Animals   Women/Models
  Couples
  Kids
  Dogs
  Animals
  Horses
  Cows
  Birds
  Butterflies

You Are Here:  Home  >  FAQ  >  Business  >  Model Release Primer

Model Release Primer

Table of Contents


This page has 22 images dated from
Jun 17, 2003 to Sep 13, 2010
Markers indicate locations for photos on this page. Accuracy responsibility of Google Maps
Google Map Goes Here
If you see this text, the map is still loading (or there's an error).
Click to recommend this page:

/images/Web/notice.gif
This page contains material from my book,
Digital Photographer's Guide to Model Releases.
This 288 page, fully-illustrated volume is the most comprehensive book available on the subject, covering everything you ever wanted to know about model releases for photos people, places and things. You may buy a copy here.

1 Introduction

magnifier.gif
Cable Car Fun (1)
(San Francisco, California, USA)
cable car, california, couples, fun, happy, horizontal, men, people, san francisco, west coast, western usa, womens, photograph
Before we begin, let's test your current understanding of when a photo needs to have a model release:

  1. Does "selling" a photo for a profit require a model release?
  2. Do I need a release for a photo I took of someone in a public place?
  3. Should I get a release even if the person in the photo is unrecognizable?
  4. I'm going exhibit my photos of people at an art fair. Do I need releases?
  5. What if the person is dead?
  6. Do I need a release for photos of naked people?
  7. I have tons of pictures of my ex-girlfriend. Can she sue me if I sold them?
  8. I own a portrait studio. Do I need clients to sign releases?
  9. I took a lot of pictures as a hobby, and now I want to sell them. Do I need releases for all my pictures of people?
  10. Someone wants to buy my photo of a particular building. Do I need a property release?
  11. I was on someone's vineyard and I photographed their grapes. Does the fact that it's private property trigger the need for a release?

To score your knowledge, give yourself one point for each item you answered "Yes," and two points for each item you answered "No." In fact, make it three points. Now, total up all your points. If your score is above zero, you have a lot to learn about model releases.

Yes, none of these questions have an answer at all. And no, these were not trick questions. The questions can't be answered because none of the scenarios indicate a use for the images. And by "use", we're talking about a form of publication or depiction of a person that would be affected by two kinds of laws: publicity and privacy laws.

In the first case of privacy laws, courts have ruled that people have a reasonable expectation of whether (and how) others may observe them in some conditions, like inside their own homes. If you're at home, you have the right to not be viewed by anyone. If you're at the park, a concert, a bar, or even someone else's home, you cannot necessarily assume that no one there has a camera. In any of these conditions, someone could photograph you. This is what determines "privacy" in privacy laws.

That's not to say they can do anything they like with the photos they take; it just means that they can, physically, take your picture.

What people can do with those pictures is governed by publicity laws. Here, people have rights for how their "likeness" is used by others to promote ideas, products, services, or things. The tricky keyword here is "promote." The key test to determining whether a release is required is whether the person in a given photo can be perceived as an advocate or sponsor of those ideas, products, or services.

magnifier.gif
Old Unhappy Woman (7)
(Split, Dalmatia, Croatia)
croatia, europe, horizontal, old, split, unhappy, womens, photograph
You might think that selling is requires a release because someone's "likeness" is being used. But, selling is not enough to require their consent because selling a picture doesn't imply that the person supports or advocates you, your products or services. Photographers sell pictures of people to newspapers all the time, especially when the people they take pictures of get into trouble or achieved some success, or won an award or competition, or any number of things.

You might be thinking that it's because it's the newsworthiness of the event that permits this sale. But this is where public understanding begins to drift askew from the law. How do you determine newsworthiness? If you had a photo of some guy you took on the street, and the newspaper wants to buy it from you because they think this guy is about to be charged with a crime, and they want to be the first and only paper to run the photo. So they buy it from you in anticipation of the event. You might be totally unaware of who this guy is, or his alleged crime, and you can sell it to them, even though there may not yet be any news yet.

In fact, there may not even be a crime, and the newspaper may or may not actually run the photo. In fact, newspapers publish photos of people all the time, often for unremarkable reasons. They are permitted to do so under the rights of "freedom of speech," covered by the First Amendment. And your right to sell them such photos is equally covered.

On the other hand, we all know that a photo used in an advertisement needs a release because the person in the photo could be assumed to be an advocate for a product, service or idea. So, let's go back to the same newspaper scenario as above, and say the newspaper then decides that it wants to use that image in an ad promoting the newspaper. Obviously, the person in the photo would need to give consent for an ad. Who needs the release? The newspaper. It's the one running the ad. That they bought it from you has nothing to do with it. If they didn't tell you ahead of time, or perhaps told you they wouldn't, but changed their minds, or perhaps they did, but you were misinformed about the law, none of this matters to you, because you aren't the one publishing the image. You are not and cannot be liable for how other people publish images that you sell to them.

The mere act of selling doesn't imply anything about anyone. It's the publication of the photo that may trigger the need for a release, and this is where "publicity laws" apply.

You may still be confused, and that's OK. I am by no means being "complete" here. I'm just setting the stage to help get your mental compass pointing in the right directions so I can dive into details later. For now, you at least know enough to relax about several common myths: "Selling" doesn't require a release, nor does it matter what the photo is of that requires a release. It could be a recognizable person, a building, a famous celebrity or landmark, a piece of art, someone's home or property, their dog, or anything at all. None of these are, by themselves, triggers for requiring a model release. If you have already shot pictures, or you are about to shoot them, and you're concerned about whether you need a release for the pictures you shoot, the answer starts out no. It's only when the photo may be used in some sort of publication, or other conditions to be discussed, then the question can be examined.

As implied above, the need for a release may be necessary, depending on how the photo may be published. But this brings up the second most commonly perpetuated fear and myth about photography: that the photographer can get sued if the photo needed a release and the photographer didn't have one.

magnifier.gif
Those are my lawyers behind me.
(Nassau, Bahamas)
bahamas, capital, capital city, caribbean, cities, horizontal, island-nation, islands, nassau, nation, reception, resort, royal bahamian, sandals, tropics, vacation, wedding, photograph
As stated above, the photographer has no control over what the buyer does with photo they acquire. It's also not possible for a photographer to know or to guarantee that a release would be required. The responsibility lies solely with whoever puts the photo into publication. The photographer is not (and cannot be) in a position to assume the responsibility for how someone else publishes his photos.

Since taking pictures doesn't require a release, nor does selling or buying photos, why do photographers get releases then? The answer is alarmingly simple: to increase the number of potential buyers. Because it's the buyer that (may or may not) need a model release for the photo, photographers get releases ahead of time so those buyers will be willing to buy those photos. Since the photographer happens to be taking the picture, it makes sense to ask the subject to sign a release. In short, you're just making life easier (and safer) for your clients, which helps your business. This does not mean that you have to have a release.

How did it become a myth that photographers had to get releases? Two factors: first, the myth that "selling" photos requires a release, which itself started from buyers telling photographers, "we can't buy your images unless you have releases." They say this because the buyer (who's about to publish the photo) needs the release. But, the photographers misunderstand this, and pass the word onto one another as, "you have to get releases to sell your photos."

The second myth is that photographers need releases of photos they use to illustrate their own work, which they need to do in order to make the photos available for sale. This has been mistakenly presumed to be a form of advertising. It isn't. Distribution of media for the purpose of selling it is not a form of publication that requires consent (a model release). More on this later.

Now, it certainly can be the case that you promote yourself using photos you've taken of someone else, in which cases, there are certainly circumstances where you'd need a release from those people. Oddly enough, they are more unusual and nuanced cases to consider, so I defer that discussion to my main chapter, Model Releases. (This chapter is just the primer.)

For now, let's review basics:

  1. You never need releases to take pictures.
  2. You don't need releases to buy or sell pictures. (Also see Corbis example later.)
  3. How a person or thing is "portrayed" is what determines whether a release is required.
  4. Whoever publishes the photo may need a model release.
  5. The photographer is usually not the publisher, but gets the release anyway, which he then "assigns" to the buyer upon sale or license of the image.
  6. The photographer is not culpable for unreleased images that are published by someone else.
  7. Photographers get releases because it makes photos easier to sell to publishers, because publishers need releases.

2dot1 Risk? Well, Sure...

No photographer has ever been sued and found by a court to be liable for how someone else published a photo of someone. It's always the publisher that gets sued. But that's not to say that photographers don't assume some risk. So, let's take a look at that.

magnifier.gif
Jill Shooting Rifle (2)
(Red Horse Mountain Ranch, Harrison, Idaho, USA)
activities, america, clothes, guns, hats, horizontal, idaho, jills, north america, red horse mountain ranch, rifle, riflery, shooting, united states, photograph
I begin by comparing photography with of how the law works with guns: if someone shoots his friend in the face with a gun, who is responsible? The guy who used the gun? Or the company that made the gun? As you probably know, the law starts with the person who used the gun. If the guy who got shot is going to sue someone, he sues his one-time friend. (We're assuming, for the sake of argument, that the two are no longer friends at this point.) Same thing with photos: the guy who used the photo and caused harm to another person is the guy responsible. The guy who made the photo has nothing to do with it. He can't control how the other guy used it. That's why photographers usually bear no responsibility for whether or not a photo has a release.

Now, that's not to say that the gun manufacturer or the photographer might assume some risk. For example, say the guy who used the gun said, "the safety catch was on, but the gun fired anyway." Here, he's trying to show that the gun manufacturer produced a defective product and can be held responsible.

Alternatively, if the ad from the gun manufacturer said, "Go ahead! Shoot your friend in the face! It won't hurt him!" The the company could get into a lot of trouble. This is called an Estoppel Based on Fact. That is, if person A sells something to person B and assures him that it's ok to use that thing in a particular way, then person A can be held responsible if person B gets in trouble (or injured) if he acted in accordance with the advice. Here, the gun manufacturer can be held liable if they tell someone, "shoot your friend!"

Of course, the gun manufacturer would never say such a thing. But photographers are not as judicious in their assertions of fact. If the photographer asserts his opinion as to whether a release is (or is not) required for any given photo, he is putting himself into legal jeopardy if the publisher ends up taking his word for it and gets into trouble. This is true regardless of whether the photographer says "yes, you need a release," or "no, you don't need a release."

The best thing to do is say nothing. You can't (and shouldn't want to) know whether any given use would require a release; this is not your business to know. And by all means, never give the publisher reason to "rely" on your opinion. Chances are, you're wrong about whether a release is required for the buyer's use. (How well did you do on the survey at the top of this article? Hmmm?)

Most photographers assume that the conservative assumption is always the safest—that if you have a release, you're always protected. Therefore, they usually advise other photographers, "It never hurts to ask for a release." This is not always true for many reasons. One reason is that, by asking for a release, the nature of the photo can transform from that of a "candid" shot (where the subject is unaware of your taking a photo) to an "orchestrated" shot, one in which the subject is taking direction from you, such as how to pose, look, etc. As you edge ever closer over giving full and explicit direction, you may inadvertently represent the subject in a way that he would not approve...and wouldn't know it till much later after the photo is published.

If it were a candid shot, there's one set of conditions that could protect you from his claims, but if it's an "orchestrated" shot, then the law presumes an entirely different set of conditions. If you have him sign a release that doesn't reflect orchestrated nature of the photo shoot, then it may not protect future uses of the photo that your licensees may use, thereby getting both you and your client into trouble. (Think of licensing one of these photos to a hospital producing a brochure seeking volunteers for a study who are HIV-positive.)

For a longer discussion on this, see this article.

Another peril to always taking the conservative approach is that case of Estopple Based on Fact, as discussed above.

magnifier.gif
Photographing Whales
(Alaska, USA)
alaska, america, cruise ships, deck, horizontal, men, mountains, north america, people, united states, photograph
Let's use an example: say you were on a cruise to Alaska, and you photographed a person looking at a whale making a huge lunge out of the ocean. A non-profit organization sees this great photo and wants to use it for a public service announcement advocating their campaign to "Save the Whales." Does the photo need to have a model release for this use? Do you know for sure? It's a hard question to answer, and people weigh in differently on whether a release would be required. But you want to be conservative and you say, "it never hurts to ask for a release." So you go to the guy and ask him to sign a boiler-plate model release you got from the internet.

Years later, the non-profit produces ads with this guy all over them, and it turns out he's a lobbyist for a tribe of native Alaskans who kill whales as part of their rituals. They get upset with the guy and fire him, causing him to lose all his income. So, he files a claim against the non-profit, claiming that the release he signed wasn't broad enough to include the kinds of representations the company implied with the photo of him. Now, you're stuck because you now realize you know zilch about the law, and the boiler-plate model release you copied from the internet was a piece of junk, and now you're on the hook because the company has implicated you because they relied on your statement that a release was necessary and that yours would suffice. But, now they've suffered detrimental consequences. And so shall you.

Had you left well enough alone from the outset—that you made no claim or representation that the company needed a release for the photo—then the company would have had a representative contact the man and had him sign their release. Even though that might not really have saved them, you wouldn't be on the hook.

magnifier.gif
Moat and Trees (1)
(Siem Reap, Cambodia)
angkor wat, asia, cambodia, moat, trees, vertical, photograph
Also note this important fact: it still hasn't yet been established that the photo needed a release. That's what the lawsuit is all about. Just because the man claimed the release was insufficient doesn't mean that a judge will agree with him. Always remember: just because the person filed a suit doesn't mean he's right, or that he'll win. In fact, it may turn out that the use doesn't need a release, which would make the case moot. But none of this is the point. The point is, well, two points:

1 You are not responsible for how others use photos they license from you.

2 You don't want to be called into any of this in the first place.

The lesson: you can speculate all you like as to whether a photo needs to be released, and it's wise to be as informed as possible, but your entire objective is to absolve yourself of responsibility. And the best way to do that is to assume nothing and don't "say" anything.

Fortunately, you start out in life absolved of responsibility. That's right, unless you actually do or say something, the law doesn't even look at you in the case of a dispute. It's only when you open your mouth and say something do you begin to slide down the hill. So the best thing you can do is say nothing. Or, better yet, specifically say that you are saying nothing about whether any given use does or does not need a release. If you say anything other than "I don't know" (to the question of whether a given use requires a release), you are rendering an opinion that the licensee can later use against you.

Why are you safe "by default?" Because, as I mentioned earlier, photographers are not in ultimate control (or even in full knowledge) of how their images are used once they leave their hands. If you license a photo to someone for a particular use, and the buyer ends up using it only slightly differently than how it was represented to you, then you can't be held responsible. No matter how close to the "actual, disclosed and formally stated use" you can get, nothing suddenly transfers responsibility to the photographer (or whoever sells the image) because of how the buyer published the image.

In short, the law does not require the photographer to defend against the use or misuse of a photo that another party may do with it. And the best way to make this fact unambiguous to the licensee is by disclosing whether the photo is released, and that you make no claims of its usability in publication. So you state, "I make no representations as to whether any specific use of the image requires a release. You (the licensee) assume that responsibility. I can only say that I have (or don't have) a release that is transferable to you."

magnifier.gif
Bay Area Theater Sports Troupe
(San Francisco, California, USA)
black and white, buildings, california, groups, horizontal, outside, people, players, san francisco, west coast, western usa, photograph
As noted, it is always the case that if the subject in a photo wants to file a legal claim against someone, the first stop along the way is the publisher of the image. If anyone ever goes to a photographer first, the photographer's one and only response is, "I'm not the one to talk to; have your lawyer go to the publisher first." If they press the issue, "well, how did they get it?" The response is similarly stern: "All your questions will be answered by going through the proper channels. Talk to the publisher." If they still persist, they are attempting to break you down in some way for strategic purposes (for what ends, it's not clear). Some people are just misinformed, others may have a goal. Perhaps they know they don't have a case and are hoping you'd naively settle because you don't want to be sued. Perhaps they want to get you on their side as they pursue the publisher. Suffice to say, if this is happening, someone is "angry" and you're the easy target. (This is another reason why photographers perpetuate the myth about "having to get model releases.")

In any event, it is the publisher's responsibility to demonstrate two things: that they acquired the image legally (presumably from you), and that they are in compliance with the terms of how the image was used. Of course, all of this is predicated on the assumption that a release was actually required in the first place. In most cases, that's a subjective assessment, and quite costly to pursue to its conclusion in court. Threats may go back and forth, but the parties almost always resolve the question quietly on their own.

If a release is required, then let's follow this thread of questions:

  1. Did the user acquire the image legally?
  2. Did the photographer represent the image properly?
  3. Did the photographer inform the user of the release status?
  4. Did the user understand the release status of the image?

The first question is a no-brainer and doesn't need discussion.

As for representation, consider a photographer that advertised his own website using banner ads on other websites with the phrase, "For a limited time, use any image for free for any use." Someone picking up those images may go ahead and use them in a way that would require a release. So here we have an example where a photo is out there, the photographer gave broad implicit permission to use it, and a publisher picked up on it. If the subject of the photo decided to sue the company that used it in an ad, the company would try to bring the photographer into it by citing his blanket statement of use.

Here, the judge has a decision to make: will he see the photographer as naive, and the publisher as sophisticated? If so, he'll slap the publisher for believing a dubious claim by a naive photographer. On the other hand, if the judge sees that the photographer as a sophisticated businessman with an ongoing business licensing photos, he would deem his statement as a negligent misrepresentation of the usability of his photos. (There have been some now-extinct stock agencies that have used this very technique.)

Now, let's consider possible answers to the other questions and discuss them. "Did the photographer inform the user of the release status of the image?" Possible answers:

checkbox.gif The photographer disclosed to the user that the image wasn't released.

If the user didn't think a release was necessary, he's still responsible because it's the "act of using it" that matters. In other words, whether it was a misunderstanding of the law, or an intentional violation, it's his fault. So long as the photographer notified the user that he has no release for the photo, it's entirely the responsibility of the user to understand the limitations of the photo's use.

checkbox.gif The photographer had a release, but the terms of that release aren't precise enough.

magnifier.gif
Vancouver Jack (b&w) (3)
(Vancouver, British Columbia, Canada)
babies, black and white, canada, horizontal, jacks, people, vancouver, photograph
Here, the hypothesis is that a release exists, but its terms may be too narrow to be used in the manner in question. For example, say the release said, "the subject permits the use of the image in advertising and promotion of programs to protect endangered species." Here, the "Save the Whales" campaign is broad and may include non-endangered species. Did a violation occur?. We don't know, and until a ruling is established, it remains unknown. But the question at hand is, "who is ultimately responsible for knowing?" While the photographer can certainly speculate as to whether the publisher's intended use would require a release, it's not his opinion that matters. Again, the publisher is responsible—they're supposed to know whether the release covers their intended use, or to take necessary precautions to assure they're safe. (In reality, most publishers not only do that, but they over-protect themselves, as we'll discuss later.)

checkbox.gif If the photographer said the release existed, but did not disclose the release

Here are some ways the photographer could find himself in some warm water: the possibility that the photographer hampered attempts by the publisher to retrieve the release. Remember, again, that the publisher is considered ultimately responsible for knowing what they're doing, so it is incumbent upon them to make (legal term here) "best efforts to assure legal compliance." Sometimes, you may hear the term "reasonable efforts." Here, the publisher would have to convince the judge that they made (what the judge believes to be) sufficient attempts at getting a copy of the release, but they were rebuffed. For example, they could claim that photographer said, "yes, I have a release, and I'll send you a copy of it," but failed to do so. The judge could reply, "then you shouldn't have taken the risk; that's your fault." But maybe it was one of hundreds of photos obtained by the photographer, and the releases were provided for all the other photos. The publisher could claim that this one was simply overlooked and that there was a reasonable assumption that the photographer was telling the truth about this one. This is where the term "reasonable efforts" differentiates from "best efforts." In the scenario I described, a reasonable effort was made because "reasonable assumptions" were made by the fact that 9 out of 10 releases were provided, and they were in order. However, if the judge wanted to use the "best efforts" definition for this particular case (if the nature of the subject suggested that someone could be seriously harmed if the photo were published without permission), then much more punitive damages could be awarded to the plaintiff. And this might also implicate the photographer even more. This all revolves around the hypothetical case where the photographer actually hampered the publisher's efforts to get the release, or that he made misrepresentations that the publisher couldn't have seen. So again, if the photographer disclosed the true status of a photo's release, then none of this would apply.

checkbox.gif If the photographer said the release existed, but didn't even have one.

Let's not dismiss a very obvious possibility that the photographer lied. With the advent of many microstock photo sites and other agencies accepting millions of images from millions of people, the lure of easy money can find many people submitting images with claims that they have model releases when, in fact, they don't. Because of the rarity in which real lawsuits happen due to unreleased photos, it's not a stretch to envision some people forging what appear to be legitimate releases knowing that there's little risk. Here, the photographer is clearly the liable party legally. And yet, even that might not get the publisher entirely off the hook. Though the judge may apply different standards depending on the circumstances of the case, he usually leans more on the publisher than the photographer.

NOTE: lying about having a release (if you don't) is a matter of "fraud," which is a federal crime. You don't get sued by an individual (civil crime), you get prosecuted by the government. This has nothing to do with publicity laws or anything else discussed here. You don't get out of it by later getting a release. Committing fraud (lying for the purposes of obtaining money) is a very serious offense in the USA.

Another sort of scenario may also arise: say the publisher coerced the photographer. Suppose the publisher got the image from someone's personal website, where it's clear that the person isn't a pro photographer or has any awareness of such issues. If the publisher said, "if this person told you you could take his picture, you are allowed to license it to us. Are you sure it's ok?" Clearly, this is wrong advice, but the guy may simply not know, in which case, the judge would look at that and see mal-intent on the part of the publisher.

magnifier.gif
Cafe Turing and Lamp Post
(Istanbul, Turkey)
cafes, europe, istanbul, lamp posts, turing, turkeys, vertical, photograph
And that's what it all comes down to: intent. Circumstances are important, but in the end, the judge looks at intent by all parties when making rulings. Where the photographer or the publisher was acting maliciously, it trumps most other factors. However, this and other acts of fraud are obviously exceptions to typical (ethical) behavior. For the duration of this article, we're assuming people are not acting fraudulently.

As evidenced by the above examples, there are many possibilities that could shift the ultimate liability from one party to the other. In a lawsuit, the judge's job is to unravel it all. But in the end, the party who puts the image into publication carries the liability, so it's their responsibility to know (and to enforce, if necessary) whether the image is properly released for that usage. The only time the photographer could be held responsible is if it can be shown that he willfully misled or covered up information from the publisher that could have prevented the act from taking place. Because the photographer's liability is so limited, and because his responsibility is so narrow, the best thing for photographers to do is to simply disclose.

magnifier.gif
Matt Sayaka Coast (3)
(San Francisco, California, USA)
america, california, coast, horizontal, indiana, jills family, matt, north america, personal, sayaka, united states, photograph
The Latin phrase modus operandi means "normal operating procedure," and for photographers, their day-to-day operations are often so routine and repetitive, that they become second nature. Accordingly, they are often overlooked. This is why it's important to set things in motion correctly from the beginning. This, not so much for the legal protections, since liabilities are already pretty limited. It's more a matter of being efficient with time and resources. So, the goal should be for you to optimize your time and resources to the necessary extent that you protect yourself and to generate business. Coming up with such a unique balance is the hard part.

For example, many photographers assume they should license no image that is not released. First, that's a bad business decision because there are infinite numbers of opportunities to sell images in situations or conditions that don't require a release. So, it should be part of your modus operandi to shoot as much as you can, simply because the more content you have, the more business opportunities you can yield. On the other hand, there is value to having photos released, because that opens up licensing opportunities beyond the editorial market, which also expands your business. So, you should get releases when you can. Needless to say, it's easier to get a signed release at the moment you take a picture than it is to hunt down the person later.

That said, "when you can" is not an easy assessment to make either. Don't just assume you need to go get a release just because you took a picture of someone. It's a time-consuming process to be constantly asking people to sign releases, which can interrupt the photo process for many. Choosing to take a time-out just to get a release needs to be weighed against the commercial potential that the image has. Pragmatically speaking, this is actually much rarer than one thinks—selling pictures of recognizable people can be quite profitable, but typically involves a business infrastructure that penetrates a relatively narrow industry segment of higher-end advertising clients. To those who don't think it's costly in time and resources to bother getting releases in public stock photo grab shooting, you're not shooting nearly often enough, or fast enough. No question, there's a social aspect to it that many people enjoy. But that's a lifestyle argument, not a business case. So long as you understand the difference, you're fine.

Also, you should remember the perils of getting so involved with the photo subject that the shoot becomes less candid and more "orchestrated." Again, see this article for additional discussion.

When an opportunity comes up for you to license an image to someone, it doesn't matter whether you have a release, it matters that you inform the client. So, your "modus operandi" is quite simple:

    "Whenever licensing a photograph of a recognizable person, disclose whether you have a release from the subject."

As long as you fully disclose what you have, you are not liable for how the client may use the image.

ylw-text.gif magnifier.gif
Ritual Grave (1)
(Havana, Cuba)
caribbean, cemeteries, cuba, graves, havana, island nation, islands, latin america, ritual, south america, vertical, photograph
At this point, you may be thinking, "What if they're going to use it in an ad, and I told them the image isn't released? Aren't I responsible for allowing an image to be used in a manner that requires a release?"

Great question, and that alludes to my statement earlier, when I cited the case where the photographer may be complicit by neglecting to stop a crime from being committed. But, it's rarely going to be as black and white as that. There are far more cases where you're going to be wrong in your assessment about whether releases are required, so you don't want to (nor would be expected to) adopt an overly defensive position. Because legal liabilities often come down to intent, a judge is going to look at your normal business practices—your modus operandi—and determine whether you're doing anything out of the ordinary. The business reality is that you never want to engage in legal speculation (or discussion with a client) on subjects that you are not necessarily qualified to speak authoritatively. The usability of any given photo is a legal question, and every publisher needs to have their own legal representatives advise them on these decisions. If you begin to render an opinion on the matter, regardless of how clear-cut it may appear to you, you open yourself up to Estopple of Fact, and your words may come back to haunt you. This is not a question of "ethics" or even legality—it's a business operations rule that you do not advise others on how to run their businesses.

Because the thrust of this article has been that you are not responsible for how an image is used (that the publisher is), you could extrapolate that you technically don't really need to know any of the nitty-gritty details of whether any given use of an image may require a release at all. In fact, you could hypothetically just go on your merry way without ever knowing anything about the legality of image uses. (In fact, since most photographers are uninformed about these issues, they almost already do go on their merry ways without ever knowing anything about the legality of image uses.)

That said, the advantage of knowing when releases are required is if you are building a business selling images to the commercial market. And here, this isn't to protect yourself, it's so you have a better understanding of how to draft various kinds of releases for various uses. This is how you capitalize on business opportunities ahead of other photographers. Since different uses may require different terms within the release's language, you may wish to familiarize yourself with the varying conditions in which releases may be required so as to help in your marketing efforts. (For that discussion, see Model Releases. But don't leave this chapter yet.)

magnifier.gif
Museum and Pedestrians
(Moscow, Russia)
asia, buildings, historical museum, horizontal, moscow, museums, pedestrians, russia, photograph
Regardless of how well informed you are on the subject of model releases, everyone's opinions still vary on whether any given use requires a release. It's sort of like in baseball, whether a batter's "swing" is a strike: it's nothing until the umpire calls it. For model releases, no one's right until a judge rules on it. Therefore, it's not wise to assume your understanding of anything is correct for any given licensing deal. Similarly, you shouldn't necessarily assume your (potential) client's interpretation is right either. What you do want to do is cover yourself in the event your client's use of the image gets them into trouble. (Yes, if they get into trouble, people are going to be asking you questions about what you disclosed to them.)

As mentioned repeatedly, your first line of defense is: inform the client of whether you have a release, and if necessary (or if they ask), what that release says. If they screw up from there, or are sued inappropriately by an unscrupulous third party, they're on their own. It should come as no surprise that publishers already know this. In fact, they are one step ahead of you, which is why some companies present you with their own license agreement to sign when they buy an image from you. In it, there's a section titled, Indemnity, also known as the "Indemnity Clause." This section usually says something like, "you warrant that the photo is free and clear of any restrictions, and that you carry the responsibility if it isn't." Of course, the real wording is usually much longer and uses fancy legalese type language, but that's the gist of it. Here, if the subject of a photo were to make a legal claim against the publisher, the publisher will then come to you and say, "You have to protect us in this lawsuit." This translates to "you pay our legal bills and any damages that may come from a lawsuit, regardless of the circumstances."

magnifier.gif
Bodie Gold Mine Mill (5)
(Bodie, California, USA)
antiques, black and white, bodie, california, clouds, ghost town, gold, gold mine, mill, mine, state park, vertical, west coast, western usa, photograph
While that sounds really scary and that you could be facing a huge legal and financial burden, there are two things to keep in mind. First, this provision only applies if you didn't disclose whether you had a model release or its contents. Unless you committed fraud and lied, your liability is already limited, regardless of what the indemnity clause says you'll do. Since you did nothing wrong, and you cannot agree to assume the liability of another party, simply because you have no control over what they do, you cannot be required to protect them from what might potentially be a frivolous suit. It'd be like buying a used car from someone, and having them sign an agreement that they assume your liability if you ever get caught speeding. Even if they signed it, it's an unenforceable clause in the contract because the law protects people from signing away their own rights in some cases, and this is one of them. But for a photo, you did exactly what you said you'd do: warrant that the image is released. As long as it is, that's the extent of your liability.

On the other hand, if you were a large stock photo agency, you probably have a large legal team, and that's why these indemnity clauses are there: to make sure stock companies are held to account for the content they get from their photographers. Thus, the standard procedure taken by most companies who license images from stock agencies is to have them sign these indemnity clauses. It's much different for an agency to warrant their products than it is for a single photographer.

So, if you're presented with such an agreement, understand that you're just being tied up in a higher-level of legal wrangling of other parties, and that you don't need to worry so much.

magnifier.gif
Examining Rugs (4)
(Turkey)
europe, examining, horizontal, rugs, turkeys, turkmen rugs, photograph
Still, it's interesting to know this, because if you ever provide stock photo agencies with your images for them to sell, they'll want to get assurances of the same things! However, some agencies go too far in this concern and require releases for all photos submitted to them, even though they (and you) know that not all uses require releases. They want to minimize their risk of being wrapped up in a lawsuit, but there is currently only one case where such a concern ever came to the fore: Corbis vs. James Brown.

The estate of James Brown sued Corbis for selling unreleased photos of him to licensees that used the pictures in commercial ways. The uses of the photos required a release, but the question is whether Corbis was permitted to sell such unreleased photos as well.

While this case was never adjudicated because the parties ultimately settled out of court (after appeals that didn't appear to favor either side), my interviews with legal scholars, reporters and judges who were familiar with this case felt that the case would not have changed the current law—that sellers have any liability for how publishers use (or misuse) images of others.

The primary issue they cite is the countrary argument: if sellers were in the position of being held accountable for how a buyer published an image, publisher's would no longer bear such responsibility, and the rate of violations would skyrocket. If someone tried to bring a claim against the publisher, that publisher would point to the Corbis case as precedent: they would claim that because the image was sold to them, it must have been ok to publish. If it wasn't ok, then it's the seller's fault. That's what Corbis vs. Brown would have resulted in, and no one believes the courts would have permitted that.

Furthermore, the legal scholars I interviewed for this also say courts also don't want non-liable parties in a position of making complex legal decisions on behalf of people they don't represent.

Therefore, all legal analysts I've ever interviewed on this subject feel confident that the Corbis case would not have gone against them. That there is no other case where a seller was held liable for how a publisher used an image, it's reasonably assured that making an image available for sale does not require a model release. This includes any and all forms of publication and media, whether it's traditional print or online formats, including personal web pages, photo-sharing sites, social media sites, stock photo sites, or anywhere.

That some agencies won't accept unreleased photos from photographers is unfortunate because unreleased images have a lot of licensing potential, for both commercial and editorial uses.

Since many large media companies have a lot more money than people like you, chances are that if a company is sued for how it used an image that it obtained from you, your involvement will be minimal. The lawyers filing the suit are going to ignore the company's attempt to bring you into the picture for long. You will be called to give a deposition about what you disclosed to the publisher about the photo and its release status, but short of that, the opposing lawyers are going to focus all their attention directly on where the money is: the publisher. They may make many allegations (perhaps some without merit) about how the publisher used the image in inappropriate ways that supersede whatever may be in the model release. And if a release doesn't even exist, they will claim the publisher was negligent in determining this fact, and claim even more money from them. So, this process is going to require the time and attention of the publisher's lawyers, which will almost certainly end in a financial settlement that won't involve you.

magnifier.gif
Ron Smiling with Wine Glass
(Tarcal, Hungary)
europe, glasses, horizontal, hungary, rakoczi wine cellar, ron, smiling, tarcal, wines, photograph
There may be times when you need to protect yourself a little more than what is otherwise already in your favor. This would happen if you genuinely feel there may be a risk to how the client is handling himself legally. For example, say you have a photo of a woman in a bikini, complete with a broadly worded (and signed) model release. You have an opportunity to license this photo to an ad agency that wants to use it in a public health campaign. You happen to know that the campaign is for AIDS awareness, which is a sensitive subject to be sure, especially for professional models who depend on their images to be associated with (or not associated with) certain types of industries. Sure, the photo is released, but you're concerned that the woman might still have an objection because the stigma of her image being associated with AIDS may hurt her modeling career. Release or not, you feel that the client is underestimating their own risk of being sued. Here is where you may need added protection because you don't want to be wrapped up in a conflict that you may feel is very likely to occur.

How do you bolster your exemption from liability more than what is already afforded you by default? You can do it using the same method they used: the indemnity clause. That is, you have them sign an agreement that acknowledges what you told them about what you have (or don't have). At face value, this seems like a good idea. Problem is, companies are unlikely to change their existing agreement, especially in a way that has them assuming even more liability than what they already have. You can introduce your own contract that has this clause, but they aren't going to sign your agreement if they already presented you with their agreement.

magnifier.gif
Clonmacservice (4)
(Clonmacnois, Shannon, Ireland)
clonmacnois, clonmacservice, county shannon, dublin, europe, horizontal, ireland, irish, shannon, shannon river, photograph
For these reasons, I often don't even bother trying to negotiate reciprocal indemnity language into the license agreement; I simply include a statement reiterating the limits of my liabilities to how the licensee may be using the image, including a statement of whether the image in question is released. I put this statement in both my price quotes and in my final invoices, both of which act as legal documents. These are often overlooked by a company's legal department because such paperwork goes through accounting, not legal. The notification is there, and if a legal problem ever arises, there is a strong case to show that they have been duly notified of the release status.

Those photographers that use their own license agreements can add their own indemnity clause. However, this gets into the more "involved" topic of contract analysis, which is beyond the scope of this discussion. In general, I caution photographers who have their own license agreements to try to avoid being too verbose in its content. The more legal language you add to an agreement, the more it can be construed that you are waiving your existing rights (which are very strong and pervasive), and replacing them with those spelled out in your agreement. You don't want to rewrite or restate the laws that already protect you, so be careful in this area.

magnifier.gif
Old Mcdonalds
(London, England)
cities, england, english, europe, horizontal, london, mcdonalds, old, united kingdom, photograph
As helpful as this discussion may have been, the huge elephant in the middle of the room is what is defined as "publishing." Remember, the only time a release is needed is if a person can be seen as supporting or advocating an idea, product or service. But for that to happen, there must be some sort of distribution with the publication. That is, you can publish all sorts of material and never distribute it, and you haven't violated anyone's rights.

Normally, this isn't much of an issue, but with the internet and certain kinds of publications (print-on-demand, for example), people publish and distribute material all the time, never knowing whether they cross over into that gray area where permission may be required of someone. Or something.

Take the case of The Black Mustang Club, a private group of car owners, who produced a calendar featuring member's photographs of their own cars. The sold the calendar through Cafe Press, but Ford got Cafe Press to stop selling the calendar, claiming it infringes on Ford's trademarks. Photographers expressed outrage online and the mainstream press picked up on the news, making it appear that it was illegal to take pictures of one's own car. No, that's not the case. There was nothing wrong with the photos themselves, or even the printing and distribution of those photos. The problem was the use of Ford's logo, and it is that issue alone.

The claim was that the logo was used in such a way that might have triggered one or more of the following: that Ford produced the calendar, or was closely affiliated with its production, or approved it, or that its logo was being used by another entity in order to commercially profit from it without permission.

Now, these are merely "claims"—they are not established facts, nor had a judge ruled on the claims to uphold or dismiss them. Before getting into those details, let's step back for a moment and understand the legal conflict at hand. The First Amendment to the US Constitution protects free speech in ways that does not require consent from others, whether it's their photograph, or their trademarked item, such as a company logo. Examples include artistic presentations, critique, praise, commentary, and so on. On the other hand, individuals can protect their likeness (photos of themselves) or their creative works (such as copyrighted works or trademarked logos) from "infringement" for certain kinds of uses that are not protected by free speech: commercial uses. This is not an easy, clear definition, but rather, a series of triggers that must all come together in ways that must be taken together. In short, there is no red line to cross. Commercial use is a very wide, gray and ambiguous spectrum, and the law tends to favor free speech when in doubt.

This is where the question of distribution comes up. Now, simply making money is not considered commercial use; it is possible to sell individual works of art depicting logos and trademarks. Artists sell their works all the time in many forms of artistic mediums, from written texts to paintings to photographs to sculptures, and so on. In such forms, artists can make many copies and sell them as well. But the more they make, and the wider the distribution, the more it blends into that territory of "commercial use" and the lines on First Amendment protection begin to blur, and the protections of the people on the other side begin to take precedent. Movies, television shows, and other works of wide commercial distribution are examples. Yes, they are creative expressions, much of which is protected by the First Amendment, but they are also commercial works, which means that consent from some individuals for the use of their likeness or logos may be required. Again, these are not clearly delineated lines—both can be true at the same time, and the law must be assessed on a case-by-case basis. That's why we have courts, lawyers and judges.

magnifier.gif
Mcdonalds Logo (1)
(Moscow, Russia)
asia, logo, mcdonalds, moscow, russia, signs, vertical, photograph
As for the calendar produced by the Mustang Club, Ford believed that the mass distribution of the calendar was a commercial use, so the depiction of the logo required Ford's consent. That's their claim—it is not a statement of fact. No judge ruled on the matter—so legally, the question was never resolved. Ford merely brought it to the attention of Cafe Press and asked it to stop printing and selling the calendar. And, it so happened that Cafe Press didn't want to defend itself in a lawsuit, which can cost a lot of money. Their compliance with Ford's request is also not a legal establishment of fact.

As a personal speculation on my part, I believe Ford had a pretty strong case, and if the matter were litigated, it would probably have prevailed. This speculation on my part should have no bearing on your understanding of the law. Rather, it is intended more to focus your attention on the fact that this wouldn't have come up had it not been for the wide distribution of the poster beyond the small group of car-owners who, for years, had produced the poster without contest.

Coming full circle, there are two ends of the spectrum: on one side, the use of the logo is not an infringement if used for personal projects. On the other end, the mass publication of the poster is "distribution." Somewhere along the way in the middle is where the line was crossed. Many people find themselves in similar situations: they sell personal works of art, or provide interesting photo services or projects that may involve trademarked properties, or faces of recognizable people. Do these uses require releases? The answer is never a clear yes or no, but a series of analyses on facts and circumstances, which then have to be weighed as a "scale of risk." This is a fancy way of saying, is it really worth someone bringing a lawsuit against you—which can be expensive—for a legally ambiguous claim that has no financial upside to winning?

It is almost universally true that individuals bear no risk at all, not just because the financial risk is low, but it's also because individuals usually do not engage in the form of infringement that isn't well protected by the First Amendment: art and expression.

The financial risk increases if the money involved is large, usually at scales that are not easily achieved by individuals. Larger companies are usually more the targets (hence, Cafe Press). But that doesn't necessarily mean the legal risk increases proportionally. The two often have nothing to do with one another.

magnifier.gif
House and Prayer Flags (4)
(Paro, Bhutan)
asia, bhutan, buddhist, buildings, flags, horizontal, houses, prayer flags, prayers, religious, photograph
Separately, there's the question of "publicizing", which can take forms that don't fit into the above criteria. If you make a bunch of fliers that contain a picture of your ex-boyfriend and post them on trees around town, saying, "This man is a lying drunk," you're not "publishing" anything, but you are publicizing. You can be liable for slander or defamation of character, even if you had the most broadly written model release, if this was shown to cause harm, such as his getting fired from his job. Of course, this also assumes he doesn't publicize this himself. If he's on public record saying that he's a drunk, then you are free to quote him.

When it comes to displaying images in these ways, the laws that apply here are not commercial in nature, but that of civil liberties. In general, the question to ask is whether you are portraying someone in a negative manner that a reasonable person might find offensive. Did you break the law in obtaining the images, like planting a hidden camera in their house, or using a telephoto lens to do the same? Is the photo slanderous, or suggests an untruth in a way that harms their personal or professional reputation?

And then there's the question of photos displayed on your website. Here, the question is both easy and complicated. The easy part is for photographers who post photos on websites for the purpose of selling/licensing of images. This is not a form of publication that requires model releases. The courts call this a "vehicle of information," and has been established by the Illinois Appellate Court in this document. (This is discussed in more detail in Model Releases.)

magnifier.gif
Group (2)
(Jackson Hole, Wyoming, USA)
america, groups, jackson hole, north america, skiers, snow, united states, vertical, winter, wyoming, photograph
For purposes of this discussion, we assume that the way photographers typically use images are generally not violating people's civil rights, or break any civil liberties laws. In that case, what we have left over are uses that are not considered "publishing," so the rules of when a model release may come in don't apply. It doesn't mean that someone can't complain, and you'd have to deal with that. In fact, if you're a wedding photographer, you don't need to have model releases for people you have shot in previous weddings to display them on your website to illustrate the work you do.

This came up before in the discussion regarding the photo studio in the mall, where the display of the photo in the window was a form of promotion for the business because it is the place of business. This is a differentiation from "illustrating" your work, which is not a form of publishing that requires consent? The difference is, once again, the pivotal lesson of this whole chapter: whether the depiction of the photo implies that the people in the photos are advocates or sponsors of your business. This is often a fine line, but it's easy to draw extremes. If you display the images along with a flattering testimonial about, then that is definitely a use that would require consent—a model release—from the subject. On the other hand, if you have a website that has thousands of thumbnails of images on a single page, and they are all full of random people, and the site simply says, "pictures of people I took on vacation," where is clearly no implied advocacy by these people. No one is going to presume that anyone "advocates" the photographer. They may or may not be happy about their photo being online, but they can't stop that, nor do they need to give consent for that.

Determining the distinction between advocacy or illustration is context. That is, the act of "promotion" usually involves a call to action, such as "buy this!" or "call us!" A "illustration" of your work may be merely the presentation of images on your website. As a matter of course, websites often are just that: presentations, which themselves never require model releases.

Since the web can be ambiguous, where sites both "illustrate" work, and have portions with promotional elements, the easiest way to assess any given image on your site is to ask yourself whether an objective observer would consider that person to be an advocate or sponsor of you or your business.

magnifier.gif
Fujiya Hotel Garden (7)
(Hakone, Japan)
asia, fujiya, fujiya hotel, gardens, hakone, hotels, japan, slow exposure, vertical, photograph
So, putting it all together, let's review the basics:

  1. You don't need a release just because you take pictures.
  2. Releases may be necessary for those who publish photos.
  3. Unless a photo is put to use, no release is necessary.
  4. It is not your responsibility to know whether a release is necessary.
  5. It is your responsibility to disclose whether you have a release for a photo you may be providing to someone who wants to buy it.
  6. Just because you may profit from the sale of picture, it does not automatically trigger the need for a release.
  7. If someone refuses to sign a release, it does not mean that you can not sell or license the photo to someone else to use in a publication, provided that such use does not require a release.

The bottom line is one that I've repeated many times here: if you are honest about whether an image has a release, and the client has been notified of this, then you cannot be held responsible for anything the client does with that picture, including using it in an ad or any other form that would require a release. You have no control over what they do, and therefore can't be held accountable for their actions.

The purpose of getting a model release signed is not so much to protect yourself, but it's to generate more business opportunities with that image. Publishers like licensing released photos over unreleased photos. While unreleased photos have a more limited audience, it's not substantially so. There is still a large market for photos of people to be used in editorial contexts, so it is unwise to only license images that have been released.

It should be emphasized that different publishers vary in their own assessment of any given use, so don't extrapolate what one person thinks as legally "necessary" or "correct" about whether a release is necessary to another. In the end, it shouldn't affect your business decisions. Rather, it could affect your marketing decisions—whom you market to may be more attracted to released images, and vice-versa. Further, do not assume that what a client does represents a de-facto standard throughout the industry. Lastly, you may entirely disagree with the publisher on their interpretation of whether a release is required, but again, this isn't your job. All these fall into the reality that photo buyers' rationale for requiring a release is not necessarily based on the law. It may be just a reflection of their own risk assessment—they don't want to be sued at all, and it's safer when using only released images.

magnifier.gif
Rovinj Sunset and Harbor (3)
(Rovinj, Istria, Croatia)
boats, croatia, europe, glow, harbor, horizontal, lights, nature, rovinj, sky, sun, sunsets, transportation, photograph
Do not assume you can't shoot a picture, or even sell it, if you don't have a release. The only times you are not allowed to shoot (and therefore unable to sell the image under any circumstance) is when you have signed a contract saying you wouldn't (some private properties have this).

Acquiring the most content as possible is critical to building a viable stock photography business. Get releases when you can, because this makes life easier later. But if you can't, don't let this slow you down. There's no question that your best opportunities arise when you have signed releases for pictures of people. But, since that's not always possible, it's short-sighted to be too conservative and not shoot, or even avoid displaying, unreleased photographs of people. When a client comes to you for an image, let them determine whether it needs to be released.

To learn more about when model releases are actually required and other business concerns surrounding it, see Model Releases.

Click to recommend this page:

Photography Books by
Dan Heller

Travel Photography
Travel Photography

Guide to Model Releases
Guide to Model Releases


Order Now!
Photo Survey Do you use photos in everyday life?
Take this photography survey!